Tender Document

Department : CPO(R) - KOCHI REFINERY Department officer : PRANAY AURORA
System ID : 89556 Tender Reference No. : 1000378531
Tender Title : PROCUREMENT OF BURNER TILE NHT Tender Date : 12/11/2021
Tender Description :
PROCUREMENT OF BURNER TILE NHT
Envelope Bidding Type : Single Part bidding Envelope Bidding Option :
Bid validity period (in days) : 120 Project duration / delivery or completion period (in days) : -
Form of Contract : Buy    

Bid submission configuration

Bidding access : Single
Base currency : INR Bidding type : National

Key configuration

Bidding variant : Buy Pre-bid meeting : No

Dates configuration

Document downloading start date : 12/11/2021 18:20:00 Document downloading end date : 03/12/2021 16:00:00
Bid submission start date : 12/11/2021 18:20:00 Bid submission end date : 03/12/2021 16:00:00
Bid opening date : 04/12/2021 10:30:00    

Document / EMD / Security fee detail

Tender fees : Not Applicable EMD : Not Applicable

Documents

Sr. No. File name File description File size (in MB) Date and time Status
1 Bid Rejction criteria.pdf BID REJECTION CRITERIA 0.515 12/11/2021 17:19:03 Approved
2 Holidaylistingpolicyfinal.pdf HOLIDAY LISTING 1.709 12/11/2021 17:18:47 Approved
3 ATC IMPORT WITH PBG-2.doc ATC 0.116 12/11/2021 17:18:15 Approved
4 2215311 RFQ.pdf RFQ 0.071 12/11/2021 17:17:22 Approved

Bidding forms

Technical Bid & Price Bid

PRICE BID IN INDIAN CURRECNY

PRICE BID INDIAN CURRENCY

Column name Bidder response
MATERIAL CODE
MATERIAL DESCRIPTION BURNER TILE NHT CHARGE HEATER HH-101
QUANTITY 3.00000
UNIT EA
RATE
RATE IN WORDS
TOTAL AMOUNT
P&F IN %
P&F IN FIGURES
FREIGHT IN % OF BASIC ITEM RATE
FREIGHT IN AMOUNT
THIRD PARTY INSPECTION CHARGES, IF ANY IN %
THIRD PARTY INSPECTION CHARGES, IF ANY IN AMOUNT
ANY OTHER CHARGES, IF ANY, IN %
ANY OTHER CHARGES, IF ANY, IN AMOUNT
GST (in %)
TOTAL LANDED COST
Technical Bid & Price Bid

PRICE BID FOREIGN CURRENCY NEW

PRICE BID FOREIGN CURRENCY

PRICE BID FOREIGN CURRENCY

Column name Bidder response
SL.NO. 1
STOCK CODE 43.14.91.928.5
DESCRIPTION BURNER TILE NHT CHARGE HEATER HH-101
QUANTITY 3.00000
UoM EA
CURRENCY
BASIC PRICE
TOTAL BASIC COST
P&F %
P&F IN AMT
FOB CHARGES %
FOB AMT
FRT % UPTO KOCHI
FRT UPTO KOCHI IN AMT
TOTAL CPT/ CFR IN FOREIGN CURRECNY
EX.RATE
TOTAL FOB/CFR COST IN INR
INSURANCE IN %
ASS. VALUE
CD 10%
CD IN AMOUNT
SURCHARGE ON CD IN %
SURCHARGE AMOUNT
TOTAL FOR IGST
IGST %
IGST AMT
SET OFF ON IGST%
IGST SET OFF AMOUNT
C&F CHARGES
LC WITH IGST
LC WITH GST SET OFF
Technical Bid & Price Bid

KR BPCL Supplier/Vendor Advisory on Environment Criteria

KR BPCL Supplier/Vendor Advisory on Environment Criteria

BPCLSupplier/Vendor Advisory on Environment Criteria VENDOR RESPONSE
Dear Suppliers,

As you areaware that environment is one of the most precious gifts given to us by Mother Nature. We must be conscious of our actions and act responsibility to preserve and conserve the environment.
BPCL has always endeavored to be a responsible & conscious corporate citizen. We would also want to engage you-our suppliers –in the efforts to reduce our impact on the environment.
Below are the advisory guidelines on environmental criteria, which we want our suppliers to follow-

1. Emission/Pollution Control (Air, Water, Soil, Noise, etc.)
a. The organization and its all operations should follow all laws related to emission/ pollution norms.
b. The organization should get all necessary approvals &certifications for emission/pollution control from relevant authorities for plants, equipment, vehicles etc.
c. Monitoring mechanism should be put in place for all emissions/pollutions emitted from organization owned assets ex. equipment, vehicles etc.
d. Organization should conduct training and awareness programs for the staff on emission /pollution impacts & prevention.

2.Energy

a. Monitoring energy consumption by the organization from all sources should be done.
b. Organization should strive to reduce energy consumption by employing energy efficiency & conservation measures.
c. Use of alternate fuel sources & renewable energy should be promoted by the organization.

3.Water

a. Water consumption from all the sources should be monitored by the organization.
b. Reduction in water consumption should be aimed by treating waste water and alternative use of waste water.
c. Waste water should be treated to remove harmful elements before releasing it to the eco-system.

4.Reducing Resource Intensity-
a. Optimization /reuse/recycle techniques should be used to reduce the use of resources.
b. Minimizing use of resources having major environmental impact should be done and substitutes should be found.
c. Proper handling should be done for hazardous resources (chemicals etc.) having impact on humans &eco system.

5.Waste Management
a. Waste segregation based on type of waste(solid ,liquid, hazardous, etc.) generated by the organization should be done.
b. Opportunities for recycling &reused of waste should be identified & promoted by the organization.
c. Hazardous waste should be handled by trained personnel& disposed to authorized agencies only.

6.Risk Mitigation
a. Environmental Risk Assessment should be carried out for all the organization’s operations
b. The severity/extent of damage due to the environmental risk should be estimated.
c. Staff/ personnel involved in operations related to environmental risks should be trained and regular awareness programs should be conducted.

Theguidelines are indicative of the direction that the suppliers shouldtake to be more environmentally supportive. Suppliers should joinhands with BPCL in making a value chain that is environmentally awareand responsible.
Technical Bid & Price Bid

ATC IMPORT WITH PBG - KR

ATC IMPORT WITH PBG  - KR

Sl.No AGREED TERMS AND CONDITIONS OF CONTRACT

Description
Vendor’s confirmation/ acceptance
(Please give the additional information wherever requested, HSS code is mandatory)
1 If quotation is in foreign currency, please indicate the currency of quote
2 Bidders shall agree to deliver the items in the shortest possible duration. Please indicate the shortest delivery period for dispatch of the items of FOB nearest seaport/ airport basis
3 Payment terms shall be by CAD (cash against documents – 100% payment against submission of dispatch documents)
4 The bank charges Inside India will be borne by BPCL-KR. All bank charges outside India shall be to bidder’s account
5 The quotation shall be valid for placement of purchase order for a period of 120 days from date of tender due date. Please indicate the date upto which your quotation is valid
6 Detailed information on the direct/ indirect impact of the product offered, on people, equipment, material and machine shall be submitted along with quotation. Material safety data sheet shall be submitted in case of hazardous items.
7 The material shall be supplied indicating or tagging with ten digit material code and other PO details on each item. While stuffing the items in container, it shall be ensured that the marking on the package regarding name/ brand of materials is facing the door side of the container. This will help customs examiner to identify the item on opening the container
8 The price quoted by foreign vendor on FOB basis shall be inclusive of export worthy packing, forwarding, inland freight, insurance and all taxes, duties, levies, bank charges, stamp duties etc payable upto the major international gateway seaport/ airport of exit and terminal handling charges etc for loading into the vessel/ aircraft.
9 Bidders to indicate the freight rate for shipment on CFR/CIP basis.
10 The shipment shall be accompanied with a test certificate indicating the quality, component details etc
11 Vendor has to accept the terms and conditions as per GPC imports of BPCL-KR. A copy of the document shall be duly signed by authorized personnel on all pages and submitted along with unpriced bid
12 Bidder to indicate the packing on which the item will be supplied and the number of packages which could be transported in one 20 Ft. container.
13 Bidder to indicate the sea port/ airport considered for dispatch of the consignment
14 Vendor has to accept price reduction clause @ 0.5% per week or part thereof subject to a maximum of 5% of total FOB value, for delay in shipment beyond the agreed shipment date.
15 Vendor to confirm acceptance of part order. If necessary, please specify the minimum order quantity.
16 Specify the country of origin and certificate showing country of origin attested by chamber of commerce/trade association shall be given for every consignment at no extra charge.
17 The bidder shall furnish a bank guarantee for 3% of the order value, in BPCL format, valid for a period of 18 months from the date of dispatch, with a further claim period of 6 months.
18 Kindly indicate the HSS Code/BTN No. of the Materials offered
19 Specify the Gross weight / Volume of the consignment.
20 Vendor to confirm that quoted the freight charges separately for CFR/CPT, Cochin, Kerala, India delivery
21 I/We hereby Agree to all Terms & Conditions mentioned above
Technical Bid & Price Bid

KR Commercial Format-GST

Commercial Format - KR

COMMERCIAL FORMAT
CENTRAL PROCUREMENT ORGANISATION, BPCL KOCHI REFINERY
Post Box No. 2, Ambalamugal P.O.
Phone 0484-2722061-69 Fax : 0484-2720803
Ernakulam - 682 302, Kerala, India
response
Offer Ref: & Date :-
Delivery period in weeks:-
Delivery Point:-
Payment Terms :- 100% payment 30 days on receipt and acceptance within
Packing & Forwarding % :-
Freight in %
IGST in %
CGST in %
SGST in %
UTGST in %
HSN /SAC CODE
INVOICING LOCATION
Others, Specify
It is hereby confirm that the above commercial conditions shall superceed the clauses if any repeated anywhere in the quotation.
INDIGENOUS

1) Wherever the term "bidder" is used herein, it shall mean the person, firm or company to whom this Enquiry (REQUEST FOR QUOTATION) is being issued.
2) Each of the instructions contained herein shall apply to all quotations unless repugnant to the context or otherwise specified in the enquiry.
3) BPCL - Kochi Refinery reserves the right to accept or reject any or all quotations in whole or part and to accept any quotation other than the lowest priced quotation without assigning any reason. Any quotation containing incorrect statement or incomplete information are liable to be rejected.
4) Bidder's quotation must confirm in all respects with applicable specifications, drawings, terms and conditions of the enquiry. Bidders may offer an alternate product or equipment (for example : his standard design) and shall provide a clearly defined list of all deviation and/or exceptions to the specification, contained in the Enquiry. Any alternate offer submitted without defining deviations from enquiry specifications is liable to be rejected.
5) Payment shall be Made 100% within 30 days after receipt and acceptance of material.
6) All quotation shall be F.O.R. Ambalamugal / Ernakulam. Where quotations are not on this basis, supplier should furnish sufficient data to arrive at F.O.R. destination prices, like percentage of quoted amount to be considered as freight etc.
7) Prices shall be quoted in figures as well as in words.
8) Delivery period should be specifically stated in terms of days/ weeks/ months as the case may be.
Company Name & Address
Contact Person & Mobile Number
E-Mail Address
Technical Bid & Price Bid

KR DEVIATION SHEET

DEVIATION SHEET - KR

SL NO BPCL-KR Specification Deviation in the offer Reason/Remarks
1 please enter specification Deviation in the offer
Technical Bid & Price Bid

TECHNICAL OFFER

UPLOAD TECHNICAL OFFERL, IF ANY

TECHNICAL BID UPLOAD UPLOADED THE TECHNICAL OFFER
UPLOAD TECHNICAL OFFER
Technical Bid & Price Bid

BID REJECTION CRITERIA FOR TENDER

BID REJECTION CRITERIA FOR TENDER

BID REJECTION CRITERIA FOR TENDER

SL. NO. CRITERIA REMARKS/RESPONSE
A. Bid Validity
B. Time schedule
C. EMD/ Bid Security, if applicable
D. Security Deposit / Performance Bank Guarantee, if applicable
E. Scope of Work / Scope of Supply
F. Price Reduction Schedule / Liquidated Damages for delay.
G. Payment Terms
H. Deviation to terms & conditions of RFQ / and its Addendum / Corrigendum if any
I. Presumptions etc. in Price Bid and "terms & conditions of tender".
J. Defects Liability Period
K. Schedule of Rates / Prices
L. Integrity Pact, if applicable
M. Any type of price information in Technical Bid/ un-priced bid.

NOTE: Incase of any deviations, bidder to  submit the same  in their  letter  head  in the  deviation form